Register description

Register description

Membership register of the Student Union of Centria University of Applied Sciences

1. REGISTRAR

Centria-ammattikorkeakoulun opiskelijakunta (COPSA)
The Student Union of Centria University of Applied Sciences (COPSA)
Studerandekåren vid Centria Yrkeshögskola (COPSA)

Talonpojankatu 2A, 67100 Kokkola, FINLAND

http://www.copsa.fi
Business ID: 1979913-1

2.PERSON IN CHARGE OF THE REGISTER

Executive Director
Emilia Tuura
Mobile +358 50 312 0540 (Mon-Fri 8-16)
tj@copsa.fi

3. NAME OF REGISTER

Membership register of the Student Union of Centria University of Applied Sciences

4. PURPOSE OF REGISTER

Personal Data Act (523/1999) 8§ 5. access requirement: membership relations.

5. GROUNDS FOR MAINTAINING REGISTER

Associations Act (503/1989) 11§ member listing.

6. DATA CONTENTS OF THE REGISTER

Name
Student number
State of Memebership Card
Card active YES/NO
Completed Memebership Fees
Degree Programme
Campus
Permission to use member’s information for marketing purposes YES/NO
Postal address
Phone number
Email address
Home municipality
Home country
Information on presence/absence enrollments in Centria UAS

7. LEGITIMATE DATA SOURCES

The information is provided by the members themselves via online or paper form. Personal and address data is checked and updated from the study register of the University of Applied Sciences with an authorization granted by the member.

8. TRANSFER OF DATA

Personal Data can be transferred as technical recording or sticker printouts to the partners of the Student Union for direct marketing purposes if the member grants an authorization for it.

The partners will not transfer personal data for third parties. The data will not be given or transferred outside of EU or economic region of Europe.

9. PROTECTION OF REGISTER

Only designated Student Union employees and associates as well as companies (and employees of the companies) commissioned by the Student Union have the right to access the membership register.

There are different levels of access rights and each user is only able to access and view data that is necessary for their tasks. Each user has their own username and password that are required while logging in.

10. RIGHT OF INSPECTION, PROHIBITION AND RECTIFICATION

Every member has the right to know what personal data is recorded in the membership register referred in this registration description. Everyone is also able to check that there are no data concerning them in this register.

The data can be checked once in a year without a charge. A request for data check-up has to be signed and personally delivered or delivered in another secured manner to the address of the Student Union.

The data can also be checked by visiting the Student Union office in person. There will be an ID check-up before any data is given.

The right to check-up data can only be denied in a case of exception. If the right to check-up data is denied a written letter of denial will be given. The person in question has the right to contact Data Protection Ombudsman who will settle the case: The Office of Data Protection Ombudsman, PL 315, 00181 HELSINKI.

The Student Union corrects, supplies and deletes incorrect, unnecessary, defective and outdated data from the register. A request for a revised decision concerning data can be done by sending it to the Student Union’s address or by visiting the office in person. The ID of the person will be checked.

If the correction of data is denied a written letter of denial will be given. The person in question has the right to contact Data Protection Ombudsman who will settle the case: The Office of Data Protection Ombudsman, PL 315, 00181 HELSINKI.

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